Payments and renewals
Membership fee collection and renewals, without the chasing
Members pay and renew online from their own account, and the payment is recorded straight away. Reminders go out before a membership expires, and members who prefer bank transfer can see your bank details.
What it covers
Online fee collection, renewals from the member's account, payment history and renewal reminders.
Collect fees online
Members pay their membership fee online, and the payment is recorded automatically.
Renewal from the member's account
Members pay and renew from their own account in a few clicks, without a visit to the office.
Bank details for transfers
Show your bank details to members who prefer to pay by bank transfer.
Payment history for every member
Each member has a full payment history with the newest transactions first, so a question about last year's fee is quick to answer.
Transactions in one place
Record and review payment transactions in the admin area, ready for the treasurer.
The money goes to your account
Your organisation manages its own payment settings, and fees go to the organisation's own account.
Renewal reminders and expiry alerts
Reminders go out automatically before a membership expires, and expiry alerts show who has lapsed.
How it works
- 1
Set up payments
Add your online payment account and your bank details for members who pay by transfer.
- 2
Create plans and fees
Set the fee, duration and benefits for each membership level.
- 3
Members pay and renew
Members pay online from their own account, or by bank transfer using the details shown.
- 4
Reminders before expiry
As expiry dates come close, renewal reminders go out automatically.
See these steps with your own plans and members.
Book a demoQuestions about payments and renewals
Can members pay online?
Yes, and the payment is recorded automatically. Members who prefer to pay by bank transfer can see your bank details.
Where does the money go?
To your organisation's own account. Your organisation manages its own payment settings.
How do renewal reminders work?
Etribes sends renewal reminders automatically before a membership expires. Members can renew online from their own account, and the payment is recorded straight away.
Does Etribes set our membership fees?
No. You create your own plans and set the fee, duration and benefits for each level.
Can we see a member's past payments?
Yes. Every member has a full payment history with the newest transactions first, and admins can review all payment transactions in one place.
Works with
- Membership managementOnline registration with approval, a searchable directory, document checks and your own plans.
- CommunicationBroadcasts, circulars and newsletters by email and WhatsApp, with templates and delivery checks.
- Admin and reportsDashboard and reports, staff roles, a record of who did what, email delivery checks and settings.
Used by
- Chambers of commerceMember businesses, renewals, circulars and events for chambers of commerce.
- Trade associationsMember firms, documents, fees, events and enquiries for trade associations.
- Professional bodiesCredentials, renewals, CPD events, certificates and a job board for professional bodies.
- Alumni associationsAlumni registration, directory, reunions, jobs and fees for alumni associations.
- NGOs and community groupsMember records, circulars, payments and grievances for NGOs, co-operatives and community groups.
- Clubs and societiesPlans, fees, events, newsletters and member services for community and cultural clubs.
Guides
- Getting started with EtribesHow to set up Etribes for your association: what to have ready, ten steps for administrators, eight for members and tips for a good first month.
- How to run membership renewals without chasing membersA practical renewal process for associations: fix expiry dates, plan a reminder schedule, write clear WhatsApp and email reminders and make paying easy.
- Choosing association management software in India: a checklistA practical checklist for choosing association management software in India: members, payments, WhatsApp, events, data, onboarding and pricing questions.
See a day of your association run on Etribes
Book a demo and we will walk through your own membership, events and payments, starting from the way your organisation works today.